SFScon Speaker’s Guide

UPDATED: 10.11.2022

 

This page explains how the conference works for a speaker.

This year the South Tyrol Free Software Conference (SFScon 2022) will take place at NOI Techpark.

For participants, it will also be possible to follow the conference via streaming, but unlike last year, all speakers must be present to deliver their talk from the SFScon stages.

SFScon 2022 wants to return to being a full networking event where people have the opportunity to get together and where the speakers can meet each other. We are sure that you will understand that after two difficult years, no one wants to participate in an in-person event where they have to watch presentations on screens!

We therefore ask if you foresee any problems in participating and, unlike previously communicated in Call4Speakers, to let us know no later than Monday 24th October.

In any case, each presentation will be recorded and broadcast in streaming.

 

INFO ABOUT SFSCON

The SFScon 2022 program is online. You can find it at the following link: www.sfscon.it/programs/2022

(NB! All times are expressed in Central European Time (CET) UTC+01:00)

 

1. SPEAKER’S DINNER

Traditionally, every year, the day before the start of the conference, we organise a dinner for our speakers in order to spend some time together, get to know each other and enjoy some South Tyrolean cuisine!

The appointment will be on Thursday, November 10th at 19.00H (CET) UTC+01:00 at Restaurant Forst Season, Piazza Fiera 1, 1° floor, Bolzano/Bozen.

[UPDATE]  How to get there:

The restaurant is located on the first floor of the FieraMesse fair of Bolzano/Bozen. Go up the stairs from the entrance of the Fair. 

→ https://osm.org/go/0IQB4o2~6?node=10135364239

1.1 SFScon Dinner Shuttles

We organised SFScon shuttles specifically to reach the dinner

→ To get to the restaurant from the centre of Bolzano there will be shuttles from Bolzano Railway Station (Taxi Area – Viale della Stazione, 14 Bolzano/Bozen – https://osm.org/go/0IQGC4qIj) at the following times: 18.45 – 19.00 – 19.15 – 19.30 – 20.00

→ The shuttles will run a return service from the restaurant to the centre of Bolzano (to the Bolzano Railway Station) at the following times: 21.30 – 21.45 – 22.00 – 22.30 – 23.00

We ask you to confirm your presence as soon as possible, latest by Monday 24th October. Please let us know if you have any food allergies, intolerances or special dietary needs (vegetarian, vegan, etc.). We will gladly provide you with a suitable menu.

1.2 By train

The Bolzano Sud/Fiera Bolzano train station is 180 m from the restaurant (2 minutes’ walk).

Times of departure from station Bolzano Sud/Fiera Bolzano

  • From Bolzano Sud to Merano: every 30 minutes from 06:32 to 22:08
  • From Bolzano Sud to Bolzano: every 30 minutes from 06:42 to 22:20

1.3 By bus

Connection every 10 minutes to the city centre, with bus lines 10A – 10B.

1.4 By car

  • Highway Brennero A22, exit Bolzano Sud
  • State road SS 12 from Trento and Brennero
  • State road SS 38 from Passo Resia
  • Speedway MeBo Bolzano – Merano

Follow the signs “Fiera – Messe”

Car parking 

If you arrive by car, street parking in the area is free of charge. Parking is also available at the ‘Fiera – Messe’ car park:  the access ramp to the car parks of Fiera Bolzano is located along Via Marco Polo, near Piazza Fiera. The car park will be open until midnight.

 

 

2. CHECK-IN

The check-in desk will be at the Seminar area (floor -1) of the Building A1 at NOI Techpark (via A. Volta-Str., 13/A – Bolzano/Bozen). You are welcome to check-in from 8.15 CET and you will find a dedicated desk for Speakers and Supporters.

For a better conference experience, you need to download the SFScon App. The SFScon App is available for Android and iOS. You can use these virtual platforms to check the program, to watch sessions and to keep track of the talks you are interested in. A WebApp version is also available to retrieve your QR code (credentials will be provided via email).

Click on the Attendee Guide, where you will find all the information about the SFScon App,  how to get here, how to get your QR code, the program of the conference, our Side Events, how to register for them and other useful information.

3. PRESENTATION TIME

Unless otherwise indicated to you personally, presentations are lightning talks of 15 minutes including Q&A.

There will be 5 minutes between each talk to allow time to change speakers. A bell will ring at the end of the 15 minutes. The bell will ring simultaneously in all the conference rooms.

4. PDF PRESENTATION

We kindly ask you to send us your PDF presentation by 7th November. In order to be sure everything is working, we will test it out beforehand!

The pdf with the video of your speech will be uploaded on the website at the end of the conference.

[NOTE] The presentation will be pre-loaded and will be played live directly from the stage. On stage you can present using a pointer. It will not be possible to use your own laptop on stage!

If you have a video to present we ask you to send it to us in advance (together with the pdf of your presentation) so that the video production team has it available to run during your presentation. The video will be broadcast by the video production team.

If you have any different needs please let us know in advance, latest by 7th November.

5. VIDEO INTERVIEW

During the two-day conference you may be asked to give a short video interview.

6. MEDIA KIT

Feel free to use the SFScon Media Kit! Media contents and creative assets are made available to speakers, sponsors, participants, official partners and members of the press. The use of this media content indicates that you are a speaker, sponsor or participant in this event.

Support SFScon by informing your contacts about your attendance and conference schedule!

[NEW!] Use the Sharepic Generator for participants, speakers and supporters: https://sharepic.fsfe.org/#sfscon provided by the Free Software Foundation Europe (FSFE)

7. NOI TECHPARK, THE CONFERENCE VENUE

SFScon will take place at NOI Techpark in Bolzano/Bozen (Italy).

FIND ACCOMMODATION IN TIME!
Please find info at these links:
> How to get here
> Find accommodation

8. WEBSITE & APP

The SFScon website and SFScon App will be your companions during the conference.
The SFScon App is available for Android (Google Play) or iOS (Apple Store). It is also available in a WebApp version that you can reach at https://app.sfscon.it/.
You can use these virtual platforms to check the program, watch sessions and to keep track of the talks you are interested in.
More info will be available soon.

An Attendee Guide will be also available soon.

9. SIDE EVENTS

– B2B matchmaking We are also offering, upon registration, the opportunity to participate in a B2B-Meetings event. This side-event, organised in cooperation with EEN (Enterprise European Network), will take place on Friday 11th November 2021 from 13:30 to 15:30H

More information: https://sfscon-2022.b2match.io/

– HACKATHON SFScon Edition

More information: https://hackathon.bz.it/

 

 

IN CASE OF NEED, PLEASE FEEL FREE TO CONTACT US: INFO@SFSCON.IT

FAQs

Will all the talks be streamed live and not pre-recorded?
All the talks will be streamed live.

What is the expected duration for the talks?
If not otherwise indicated to you personally, talks are lightning talks of 15 minutes including Q&A (as was defined in the Call4Speakers: https://www.sfscon.it/call-4-speakers/). Between the presentations there will be 5 minutes for the change from one speaker to another in which – together with the moderator who will be assigned to you – you can do a last minute rehearsal.

What is the expected duration for Q&A?
You will have a 15-minute slot that you can manage as you wish. We suggest a 10-minute talk + 5 minutes of questions.

Will Q&A be during or after the talks?
The Q&A session must be in the 15-minute slot.

Do I have to send you the PDF slides in advance or just project them during my screen-sharing presentation?
Yes, it will be necessary to send a pdf of the presentation in advance (by 7th November). The pdf will also be uploaded to the website at the end of the conference.

Is it possible to show a video during the presentation?
Yes, it is possible, but we ask you to send us the video in advance by 7th November (together with the pdf of your presentation) so that the video production team has it available to run during the presentation. 

Is it possible to send the presentation in PowerPoint format instead of pdf to include a video inside?
A pdf must always be sent. No other format can be uploaded to the website at the end of the conference. And since we are at a Free Software conference, PPTs are not welcome! 🙂

In the time slot dedicated to discussion with the audience, is it possible to involve additional authors of the presentation to answer questions?
Of course! You can manage your 15-minute slot as you like! You will also have the on-stage moderator at your disposal to help you select questions that have arrived. In this case we suggest you inform the moderator who will be assigned to you.

Is it possible to obtain reimbursement for travel or accommodation expenses?
We are sorry to inform you that we cannot take care of travel or accommodation expenses for the speakers. We really hope you find a way to participate!