SFScon Speaker’s Guide

UPDATED: 11.10.2021

 

This page explains how the conference works for a speaker.

This year the South Tyrol Free Software Conference (SFScon 2021) will take place in blended mode: both online and at NOI Techpark, for a limited number of people. Given the current conditions we can host ~250 participants at NOI Techpark and the priority will be given to speakers and sponsors. If circumstances change, we will revert to online only participation.

Unlike an online-only conference, our aim is to provide speakers with the feeling of being present, together with the necessary infrastructure for participating online.

Each track will therefore have both a physical and an online moderator and you, as a speaker, will have the possibility to choose whether to present from the stage directly from NOI Techpark or via online streaming. Each presentation will be recorded and broadcast in streaming.

As far as online streaming is concerned, these are some tips and requirements for live streaming:

  • laptop or PC with a working video camera and microphone;
  • a stable internet connection via the 4G network or at least ADSL2;
  • Google Chrome or Chromium as browser;
  • we recommend using headphones to avoid background noise and adjusting the lights so that you are visible during the online presentation.

We therefore ask you to tell us whether you will be presenting online or in person at NOI Techpark latest by Monday, 25th October. It will eventually be possible to switch to online streaming but we kindly ask you to inform us of your intentions.

INFO ABOUT THE SFSCON

The SFScon 2021 program is online. You can find it at the following link: www.sfscon.it/programs/2021

(IMPORTANT! All times are expressed in Central European Time (CET) UTC+01:00)

1. SPEAKER’S DINNER

Traditionally, every year, the day before the start of the conference, we organise a dinner for our speakers in order to spend some time together, get to know each other and enjoy some South Tyrolean cuisine!

The appointment will be on Thursday, November 11th at 19.00h (CET) UTC+01:00. The venue in the centre of Bolzano/Bozen will be communicated at a later date.

We ask you to confirm your presence as soon as possible, latest by 25th October. Please let us know if you have any food allergies, intolerances or special dietary needs (vegetarian, vegan, etc.). We will gladly provide you with a suitable menu.

2. PRESENTATION TIME

Unless otherwise indicated to you personally, presentations are lightning talks of 15 minutes including Q&A.

There will be 5 minutes between each talk to allow time to change speakers. A bell will ring at the end of the 15 minutes. The bell will ring simultaneously.

3. PDF PRESENTATION

We kindly ask you to send us your PDF presentation by 8th November. In order to be sure everything is working, we will test it out beforehand! The pdf will also be uploaded to the website at the end of the conference.

NOTE FOR IN-PERSON ATTENDANCE: Presentations will be running on Ubuntu operating system laptops. All laptops are connected to the Internet and have Firefox browser installed. If you really need to bring your own laptop, please remember to bring the right adapter for an HDMI port with you. There is a Wi-Fi connection available that should be fast enough to navigate, but we always suggest not to rely on the Internet connection for presentations.

4. VIDEO INTERVIEW

During the two-day conference you may be asked to give a short video interview.

5. MEDIA KIT

Feel free to use the SFScon Media Kit! Media contents and creative assets are made available to speakers, sponsors, participants, official partners and members of the press. The use of this media content indicates you are a speaker, sponsor or participant in this event.

6. IN-PERSON ATTENDANCE: NOI TECHPARK, THE CONFERENCE VENUE

The SFScon will take place at NOI Techpark in Bolzano/Bozen (Italy).

SAFE TRAVEL Please find updated info at this link: https://www.suedtirol.info/en/information/coronavirus

FIND ACCOMMODATION IN TIME!
Please find info at these links:
> How to get here
> Find accommodation

7. ONLINE STREAMING

We ask you to tell us if you will be presenting online latest by Monday, 25th October. It will eventually be possible to switch to online streaming but we kindly ask you to inform us of your intentions.

As soon as we receive confirmation, we will invite you to some scheduled testing times with your online moderator and send you a link for your own private testing.

Presentation will be on Jitsi, a free open-source video conferencing software for web.

BASIC TECHNICAL REQUIREMENTS

  1. laptop or PC with a working video camera and microphone;
  2. a stable internet connection via the 4G network or at least ADSL2;
  3. Google Chrome or Chromium as browser;
  4. we recommend using headphones to avoid background noise and adjusting the lights so that you are visible during the online presentation.

IN CASE OF NEED, PLEASE FEEL FREE TO CONTACT US: INFO@SFSCON.IT

FAQs

Will all the talks be streamed live and not pre-recorded?

All the talks will be streamed live.

What is the expected duration for the talks?

If not otherwise indicated to you personally, talks are lightning talks of 15 minutes including Q&A (as was defined in the Call4Speakers: https://www.sfscon.it/call-4-speakers/). Between the presentations there will be 5 minutes for the change from one speaker to another in which – together with the moderator who will be assigned to you – you can do a last minute rehearsal.

What is the expected duration for Q&A?

You will have a 15-minute slot that you can manage as you wish. We suggest a 10-minute talk + 5 minutes of questions. 

Will Q&A be during or after the talks?

The Q&A session must be in the 15-minute slot.

Which tool is used for video conferencing?

We will use Jitsi on our servers. You will receive links and you will have the opportunity to rehearse before the presentation.

Do I have to send you the PDF slides in advance or just project them during my screen-sharing presentation?

Yes, it will be necessary to send a pdf of the presentation in advance (by 8th November). The pdf will also be uploaded to the website at the end of the conference.

Is it possible to send the presentation in PowerPoint format instead of pdf to include a video inside?

A pdf must always be sent. No other format can be uploaded to the website at the end of the conference. And since we are at a Free Software conference, PPTs are not welcome! 🙂

In the time slot dedicated to discussion with the audience, is it possible to involve additional authors of the presentation to answer questions?

Of course! You can manage your 15-minute slot as you like! You will also have online & non-online moderators at your disposal who will help you to select questions that have arrived. In this case we suggest you inform the moderator who will be assigned to you.

Is it possible to obtain reimbursement for travel or accommodation expenses?

We are sorry to inform you that we cannot take care of travel or accommodation expenses for the speakers. We would love to have you here in person, but given that the conference will be blended, you can always present online. We really hope you find a way to participate!