SFSCON Speaker’s Guide

LAST UPDATE: 09.11.2023

 

This page explains how the conference works for a speaker.

This year the South Tyrol Free Software Conference (SFSCON 2023) will take place at NOI Techpark.

For participants, it will also be possible to follow the conference via streaming, but all speakers must be present to deliver their talk from the SFSCON stages. SFSCON 2023 aims to be a full networking event where people have the opportunity to get together and where the speakers can meet each other. We therefore ask if you foresee any problems in participating to let us know as soon as possible.

Each presentation will be recorded and broadcast in streaming.

 

INFO ABOUT SFSCON

The SFSCON 2023 programme is online. You can find it at the following link: www.sfscon.it/programs/2023

Please note that the programme is subject to change and will be continuously updated until the conference opens. All times are expressed in Central European Time (CET) UTC+01:00.

 

1. SPEAKER’S DINNER

Traditionally, every year, the day before the start of the conference, we organise a dinner for our speakers in order to spend some time together, get to know each other and enjoy some South Tyrolean cuisine!

The appointment will be on Thursday, November 9th at 19.00H (CET) UTC+01:00 at Restaurant Forst Season, Piazza Fiera 1, 1st floor, Bolzano/Bozen.

We ask you to confirm your presence as soon as possible, latest by Monday 23rd October. Please let us know if you have any food allergies, intolerances or special dietary needs (vegetarian, vegan, etc.). We will gladly provide you with a suitable menu.

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How to get to the restaurant:

The restaurant is located on the first floor of the FieraMesse fair of Bolzano/Bozen. Go up the stairs from the entrance of the Fair. 

→ https://osm.org/go/0IQB4o2~6?node=10135364239

1.1 SFSCON Dinner Shuttles

We have organised SFSCON shuttles specifically to reach the dinner

→ To get to the restaurant from the centre of Bolzano there will be shuttles from Bolzano Railway Station (near the Taxi Area – Viale della Stazione, 14 Bolzano/Bozen – https://osm.org/go/0IQGC4qIj) at the following times: 18.45 – 19.00 – 19.15 – 19.30 – 20.00

→ The shuttles will run a return service from the restaurant from Piazza Fiera/Messeplatz, at the crossroads with Via Marco Polo/Marco-Polo-Straße – https://osm.org/go/0IQB4rFrc?layers=N to the centre of Bolzano (Bolzano Railway Station) at the following times: 21.30 – 21.45 – 22.00 – 22.30 – 23.00

1.2 By train

The Bolzano Sud/Fiera Bolzano train station is 180 m from the restaurant (2 minutes’ walk).

Times of departure from station Bolzano Sud/Fiera Bolzano

  • From Bolzano Sud to Merano: every 30 minutes from 06:32 to 22:08
  • From Bolzano Sud to Bolzano: every 30 minutes from 06:42 to 22:20

1.3 By bus

Connection every 10 minutes to the city centre, with bus lines 10A – 10B.

1.4 By car

  • Motorway Brennero A22, exit Bolzano Sud
  • State road SS 12 from Trento and Brennero
  • State road SS 38 from Passo Resia
  • Expressway MeBo Bolzano – Merano

Follow the signs “Fiera – Messe”

Car parking 

If you arrive by car, you can park for free in the white-marked parking spaces in this area at any time. On the blue-marked parking spaces, parking is free only after 7:00 PM (before that, it costs 0.50€ per hour).

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2. CHECK-IN

As a speaker, you are already registered for the conference. The check-in desk will be at the Seminar area (floor -1) of the Building A1 at NOI Techpark (via A. Volta-Str., 13/A – Bolzano/Bozen). You are welcome to check-in from 8.15 CET at a dedicated desk for Speakers and Supporters.

For a better conference experience, please download the SFSCON App.
An Attendee Guide is also be available at this link: https://www.sfscon.it/attendee-guide/

3. PRESENTATION TIME

Unless otherwise indicated to you personally, presentations are lightning talks of 15 minutes including Q&A.

There will be 5 minutes between each talk to allow time to change speakers. A bell will ring at the end of the 15 minutes. The bell will ring simultaneously in all the conference rooms.

[IMPORTANT NOTE] Please arrive at your presentation room at least 20 minutes before your presentation is scheduled to begin. Five minutes before your talk, please report to your stage moderator for final checks and a quick briefing.

4. PDF PRESENTATION

We kindly request that you submit your PDF presentation by 7th November. Please be aware that the submission deadline is mandatory. To ensure everything runs smoothly, we will conduct a pre-test to confirm its usability.

Once the conference begins, no further modifications will be possible and the PDF will be automatically uploaded to the talk page on our website after the conference.

[IMPORTANT NOTE] Your presentation PDF should be uploaded in the speaker’s reserved area. Here’s a simple step-by-step guide for uploading your PDF to the website: https://cloud.opendatahub.com/index.php/s/8G92rHsLREGCKJ9

The presentation will be pre-loaded and will be played live directly from the stage. On stage you can present using a pointer. It will not be possible to use your own laptop on stage!

[IMPORTANT NOTE REGARDING VIDEOS] If your presentation includes a video, we kindly ask you to send it to us in advance, along with your PDF presentation. This will allow our video production team to have it readily available for playback during your presentation, ensuring a seamless experience for the audience.

If you have any other needs please let us know in advance, latest by 7th November.

PRESENTATION TIPS

  • Look in front of the audience (and not back at the screen). You are being video recorded and you have a screen with the presentation in front of you;
  • Stay in front of the stage podium and stay close to the microphone;
  • Present using a pointer;
  • Your presentation will be pre-loaded and will be played live directly from the stage;
  • The Q&A session must be kept within the 15-minute slot.

5. VIDEO INTERVIEW

During the two-day conference you may be asked to give a short video interview.

6. MEDIA KIT

Feel free to use the SFSCON Media Kit! Media contents and creative assets are made available to speakers, sponsors, participants, official partners and members of the press. The use of this media content indicates that you are a speaker, sponsor or participant in this event.

Support SFSCON by informing your contacts about your attendance and conference schedule!

[NEW!] Use the Sharepic Generator for participants, speakers and supporters: https://sharepic.fsfe.org/#sfscon provided by the Free Software Foundation Europe (FSFE)

7. CONFERENCE VENUE: NOI TECHPARK, BOLZANO/BOZEN

SFSCON will take place at NOI Techpark in Bolzano/Bozen (Italy).

→ https://osm.org/go/0IQB7LTiM–?way=540072752

REMIND TO BOOK YOUR ACCOMMODATION IN TIME!

Find info about the conference venue here:

→  https://www.sfscon.it/venue/

8. WEBSITE & APP

The SFSCON website and SFSCON App will be your companions during the conference. More info will be available soon.

An Attendee Guide will be also available soon.

9. SIDE EVENTS

– HACKATHON SFSCON Edition
2 days, 24 hours, different topics to work on, one jury and amazing prizes. Inventors and creative people: developers, designers, data experts, entrepreneurs and enthusiasts. We welcome different ideas, backgrounds and competencies.

More information: https://hackathon.bz.it/

– ZOOOM Toolkit Interactive Workshop
This workshop will focus on examining the ZOOOM toolkit, which provides valuable tools and material regarding open licence innovation around the topic of Open Data, Software and Hardware.

More information: https://www.sfscon.it/tracks/zooom-project-track-2023/

– PRE-EVENT  WUD 2023 – World Usability Day – 9th November 
World Usability Day is a worldwide annual event locally organised “across the globe for the common cause of making our world easy for all”.
NOI Techpark – Seminar Room 3

More information: https://www.worldusabilityday.org/

 

 

 

IN CASE OF NEED, PLEASE FEEL FREE TO CONTACT US: INFO@SFSCON.IT

FAQs

Will all the talks be streamed live and not pre-recorded?
Yes, all the talks will be streamed live.

What is the expected duration for the talks?
If not otherwise indicated to you personally, talks are lightning talks of 15 minutes including Q&A (as was defined in the Call4Speakers: https://www.sfscon.it/call-4-speakers/). Between the presentations, there will be 5 minutes for the change from one speaker to another. During this time, you can do a last-minute rehearsal with the assigned moderator.

What is the expected duration for Q&A?
You will have a 15-minute slot that you can manage as you wish. We suggest a 10-minute talk + 5 minutes of questions.

Will Q&A be during or after the talks?
The Q&A session must be in the 15-minute slot.

Do I have to upload the PDF slides in advance or just project them during my screen-sharing presentation?
Yes, it will be necessary to upload the pdf of the presentation in your speaker’s reserved area in advance (by 7th November). The pdf will be also automatically uploaded to the website at the end of the conference.

Is it possible to show a video during the presentation?
Yes, you can include a video in your presentation. However, we kindly request that you send us the video in advance by 7th November (together with the pdf of your presentation). This allows our video production team to have it readily available for playback during your presentation.

Is it possible to send the presentation in PowerPoint format instead of pdf to include a video inside?
We require presentations to be in PDF format. No other format can be uploaded to the website at the end of the conference. Additionally, in the spirit of the Free Software conference, PowerPoint (PPT) formats are not accepted.🙂

In the time slot dedicated to discussion with the audience, is it possible to involve additional authors of the presentation to answer questions?
Of course! You have full flexibility in managing your 15-minute slot. You will also have an on-stage moderator at your disposal to help select and facilitate questions. If you plan to involve additional authors, please inform your assigned moderator.

Do I need to register for SFSCON, if I am a speaker?
As a speaker, you are already registered for the conference for both Friday and Saturday.

Is it possible to obtain reimbursement for travel or accommodation expenses?
Unfortunately, we are unable to cover travel or accommodation expenses for speakers. We sincerely hope you can find a way to participate!